(President has the Constitution, By-Laws, Robert’s Rules of Order Parliamentary Guide)

President: Thank you all for coming. Mr/s. Sergeant-At-Arms, do we have any guests?

President: (Only if there are guests! If no guests, summarize briefly this whole section!) Toastmasters is a worldwide organization dedicated to self improvement. We all learn by doing. We develop self confidence and leadership skills through public speaking. Toastmasters offers leadership experience through the club and other levels. This club meets weekly and each meeting is divided into two sections: Section 1 has 3 parts. The first is ceremonial. The second is the Business Session where Parliamentary Procedures and Roberts Rules of Order are practiced, and the third section provides impromptu speaking practice. We will all learn through participation.

Section 2 has 4 parts. The first is to practice delivering prepared speeches. The second is to practice both giving and receiving evaluations. The third is to practice presenting and receiving awards graciously. The final part is the Poet Laureate, where we practice reading from a script to an audience. That's the meeting overview. Mr/s. Secretary, please read the minutes of the last meeting ___/___/___. Then ask: Are there any corrections? Recognize the corrections and then state: The minutes stand as read/corrected.

(Optional) Are there any officers’ reports? (SM TR SEC VPM VP PR EVP Immediate Past President).

(Optional) Committee Reports: Committee(s) Names and Chairperson ___________________

Are there any announcements for the good of the club? (Nonsense is ruled out of order).

Business Session (remind Secretary to take notes): Any unfinished business? Then: Any new business? (Use Roberts Rules of Order. Constitution and By-Laws should be available).

Close the Business Session. If Filibusterer, state: The Chair will entertain a motion for Orders-of-the-Day.

Make brief introductory remarks on the Meeting Theme and introduce the Toastmaster.

Toastmaster makes brief introductory remarks on the Theme of the Meeting (Be upbeat!).

Calls on Timekeeper to explain his/her duties.

Calls on Ah Counter to explain his/her duties.

Calls on Grammarian to explain his/her duties.

Calls on Vote Counter to explain his/her duties.

Toastmaster introduces the Topicmaster.

Topicmaster briefly introduces the theme and explains how Tabletopics will be run. All guests must be given the opportunity to participate on a voluntary basis. Encourage them. All members participate, except Speakers, Evaluators, Chief Evaluator, and Toastmaster.

Topicmaster should ask Timekeeper who did not qualify. Remind all to vote and return control of the meeting to the Toastmaster.

Toastmaster will get Timekeeper’s report and remind all to vote if Topicmaster forgot. Ask: Will the VP Education please review next week’s agenda? Assign Opportunity person. Tell Speakers to give the Timekeeper their times before the second half commences. Get introductions from each Speaker. Clearly explain when to reconvene. (If the meeting is on time, have a 10-minute break - shorter if late).

Toastmaster should drop the gavel and state: This meeting is in recess.

Toastmaster reminds all attendees that there is one minute to reconvene and request all to be seated.

Toastmaster DROPS THE GAVEL and states: The meeting will now come to order from recess.

Toastmaster explains SECTION 2 of the meeting: SECTION 2 has 4 parts, the first is to practice delivering prepared speeches, the second is to practice both giving and receiving evaluations, the third is to practice giving and receiving awards graciously. The final section is the Poet Laureate where we practice reading from a script to an audience.

Toastmaster reminds the Timekeeper of his duties and reminds all individuals to use the evaluation slips.

Toastmaster introduces Speaker for 1 minute. Speaker has 5-7 minutes (Icebreaker 4-6 minutes).

Toastmaster introduces Speaker for 1 minute. Speaker has 5-7 minutes.

Toastmaster introduces Speaker for 1 minute. Speaker has 5-7 minutes.

Toastmaster thanks Speakers and asks Timekeeper for names of those qualified. Remind all present to vote for the best Speaker.

Toastmaster introduces Chief Evaluator.

Chief Evaluator reminds Timekeeper that the Evaluators each have 1-3 minutes for their reports.

Chief Evaluator announces the Evaluator and the Speaker, by name.

Chief Evaluator announces the Evaluator and the Speaker by name.

Chief Evaluator announces the Evaluator and the Speaker, by name.

Chief Evaluator asks Timekeeper to name qualified Evaluators and reminds all to vote for best Evaluator.

Ask for Ah Counter’s Report (1 minute or less).

Ask for Grammarian’s Report (1 minute or less).

Performs General Evaluation of the meeting. No comment on Speakers. Timekeeper should be timing Chief Evaluator’s evaluation. Returns control to the Toastmaster.

Toastmaster thanks Chief Evaluator and all Evaluators. Do not call for Opportunity Drawing.

(Option) Toastmaster introduces the Poet Laureate. (Only if total maximum time for all speeches is 30 minutes or less)

(Option) Poet Laureate reads poetry or other appropriate material.

Toastmaster presents Ribbons and Trophies. Toastmaster thanks all participants and ALSO Guests for coming. Returns control to the President.

President reminds all to vote for best Program Manager of the meeting:

TOASTMASTER TOPICMASTER CHIEF EVALUATOR

President calls upon Opportunity person to conduct drawing while ballots are being collected.

President presents Best Program Manager trophy

(Option) Introduce VP Membership who will install New Members. (Use Ceremony).

President addresses the guests: This is the opportunity where each guest can give us feedback about the meeting. Please stand and make your comment. Call on each in turn. Thank each one for coming and ask them to return. Don't pressure, let guest decide, but make application form available and VP visible. This part can be done right after Opportunity Drawing if more time is needed for the ballot count.

Invite all to come again next week. Then GAVEL DOWN and state: This meeting is adjourned.